Expense Management
Designed for Law Firms
Mana implements Ramp for law firms — giving you per-matter expense tracking, automated receipt capture, smart spend controls, and a direct sync to your accounting system. Whether you run on contingency, hourly billing, or a mix, every cost is documented and nothing falls through the cracks.
Matter Costs Are Everywhere. Most Firms Can't Track Them.
Paralegals are charging records requests on a shared firm card. Partners are advancing expert fees out of pocket. Staff are submitting reimbursement requests weeks after the fact. Nobody knows the true cost of any individual matter.
Ramp solves this by giving every authorized person their own card — physical or virtual — with per-matter coding built in from the moment they swipe. Mana implements the setup and connects it to your accounting system so everything flows cleanly.
What Ramp + Mana Delivers for Your Firm
Ramp is more than a corporate card — it's a full expense management platform. Mana configures it for the specific needs of your practice, whether you handle PI, property, criminal, or a blend of all three.
Per-Matter Expense Tracking
Assign Ramp corporate cards or virtual cards to specific matters or practice groups. Every charge is automatically tagged to the right matter — no manual allocation, no end-of-month reconciliation headaches.
Automated Receipt Capture
Ramp's mobile receipt capture means your staff snaps a photo at the time of purchase. No more chasing receipts, no more mystery charges — every matter cost has documentation attached automatically.
Spend Controls by Role
Set per-card limits, merchant category restrictions, and approval workflows. Paralegals get cards that work for matter costs. Operations staff get cards for office expenses. Partners have full access.
Real-Time Spend Visibility
See every charge the moment it happens — by matter, by employee, by category. No more waiting until the credit card statement arrives to know where your money went.
QuickBooks & Digits Integration
Ramp syncs directly with QuickBooks Online and Digits. Transactions flow to your accounting system automatically, already categorized and coded — eliminating manual data entry across your entire finance stack.
Expense Analytics
Ramp's built-in analytics surface spending trends, identify duplicated vendors, and flag unusual charges — helping you find savings and keep matter cost budgets on track.
How Law Firms Use Ramp Day-to-Day
Ramp replaces fragmented expense workflows with one system. Here's how it looks in practice for a law firm.
Per-Matter Expense Tracking
Issue virtual Ramp cards for specific cases or matters. Every expert fee, records request, filing cost, or title-related expense hits the right matter automatically — your cost ledger stays accurate without manual coding.
Firm Operating Expenses
Separate cards for office rent, software subscriptions, marketing, and firm overhead keep operating expenses cleanly separated from matter costs in your P&L.
Staff Expense Management
Replace the petty cash drawer and expense reimbursement headaches. Issue Ramp cards with appropriate limits to staff — they spend within policy, you have full visibility.
Vendor Bill Pay
Ramp's bill pay feature handles ACH payments and checks to recurring vendors — process server fees, answering service invoices, and expert retainers without writing checks by hand.
Ramp Works With Your Existing Finance Stack
Mana connects Ramp to your accounting system so spend data flows automatically — no double entry, no reconciliation gaps.
Ramp + QuickBooks Online
Every Ramp transaction syncs to QuickBooks automatically, already categorized and coded to the right account. Month-end is a review, not a rebuild.
Ramp + Digits
Digits captures Ramp spend in real time alongside your bank and other card data — giving you a single live view of all firm cash flows.
Ramp + Trust Compliance
Ramp cards are configured for operating expenses only — never client trust funds. Clear separation of firm and client money, by design.
Frequently Asked Questions
Common questions about Ramp for law firms, answered by the Mana team.